Want to book an outdoor space at UBC? Or want to know how to book indoor space at UBC?
Or do you need more information on events with alcohol? Holding a sustainable event? Serving food at your event? Holding a more accessible and inclusive event? – check out Forms and Policies for all this information and more.
Applications must be submitted
a minimum of 15 business days in advance of event setup if the event has minimal impact to campus such as standard boothing.
a minimum of 45 business days in advance of event setup if alcohol is being served at the event.
a minimum of six (6) months in advance of event setup if the event has a high impact to campus . This includes including road closures, disruption to the academic core, use of multiple areas, etc. A traffic management plan for events involving road closures and traffic controls must be submitted a minimum of 30 business days prior to event setup.
Outdoor Event Booking Process
Follow these simple steps when booking an outdoor event at UBC.
What happens after I submit my outdoor event booking request?
After your online outdoor event booking request is received, the Film & Events Office will complete the following:
Access relevant event Forms and Policies
Submit an Outdoor Event Application
If you can’t find what you are looking for – contact us!
Contact Us
Contact the Film & Events Office at outdoor.events@ubc.ca.