Outdoor Events

The Film & Events Office is responsible for managing and approving all outdoor event requests at UBC.

Please read through the outdoor event booking process before submitting your outdoor event booking request. There is a separate process for booking rooms and indoor spaces on campus. Please go to students.ubc.ca for more information.

We look forward to working with you on your outdoor event!

A photo showing tents and picnic tables outside for the annual Chef Challenge.

NOTE: Coronavirus (COVID-19) guidelines to Friday, February 5, 2021, 12midnight

By order of the Provincial Health Officer (PHO), all individuals, places of work and businesses within all health regions across British Columbia must significantly reduce social interactions and travel. As such, the PHO has advised there should be no social gatherings of any size with anyone other than your household or core bubble. The order is in effect until Friday, February 5, 2021, at midnight, and applies to UBC’s Vancouver, Okanagan, Robson Square campuses, all UBC sites, and applies to any in-person events and gatherings planned to be held on or off campus in British Columbia.

To read the full order, click here: Province-wide Restrictions

Please reconsider whether a UBC event needs to go ahead and if so, UBC events in these areas will be required to be held virtually with only essential staff on site in-person to support the virtual event delivery and broadcast.

If you had an event planned with in-person components during this period, and are unsure of whether the event should go ahead, or whether your COVID-19 Safety Plan requires further review, please contact ready.ubc@ubc.ca for UBCV or ready.ok@ubc.ca for UBCO

UBC COVID-19 Safety Rules and Protocols

Operational and Safety Planning and Training

All on-campus outdoor events require a UBC Outdoor Event COVID-19 Safety Plan to ensure effective controls are in place to prevent the transmission of COVID-19. Please use the following template as your safety plan. 

Training modules are now also being provided for UBC employees - Vancouver Okanagan

Submit an outdoor event booking request
Access important event Forms and Policies

Contact Us

Contact the Film & Events Office at outdoor.events@ubc.ca.