Estimated Response Time
It may take up to 15 business days before we review your application.
UBC Film and Events Office is receiving a higher than usual amount of event requests. We appreciate your patience.
Applications must be submitted:
a minimum of 15 business days in advance of event setup if the event has minimal impact to campus such as standard boothing.
a minimum of 45 business days in advance of event setup if alcohol is being served at the event.
a minimum of six (6) months in advance of event setup if the event has a high impact to campus . This includes including road closures, disruption to the academic core, use of multiple areas, etc. A traffic management plan for events involving road closures and traffic controls must be submitted a minimum of 30 business days prior to event setup.
Outdoor Event Fees
UBC student and departmental events will be charged a nominal fee for the short-term rental agreement.
Third party events for use of UBC outdoor space will be charged between $180 - $1,200 per day based on the impact to campus. All promotional event requests will be charged $1,000 per day. Students working for a third-party company will be charged third-party promotional rates for use of outdoor space.