Outdoor Events

The Film & Events Office is responsible for managing and approving all outdoor event requests at UBC.

UBC Film and Events office is receiving an unusual amount of event requests. It may take up to 5 business days before we can review an event application.

Please read through the outdoor event application process before submitting your outdoor event application. There is a separate process for booking rooms and indoor spaces on campus. Please go to students.ubc.ca for more information.

We look forward to working with you on your outdoor event!

A photo showing tents and picnic tables outside for the annual Chef Challenge.

COVID-19 update: Please read the latest guidelines around event hosting, planning and filming on campus. 

As public health restrictions related to gatherings and events are lifted through BC’s Restart Plan, planners are encouraged to review the Public Health Order on Gatherings and Events to understand the specific details.

Outdoor events: Effective July 1, 2021, outdoor organized gatherings can hold upto 5,000 people or 50% capacity, whichever is greater. 

For example, if the venue can hold 6,000, then you can have 5,000. If the venue holds 12,000, you can have 6,000. 


Operational and Safety Planning and Training

All on-campus outdoor events require a COVID-19 Event Safety Plan to ensure effective controls are in place to prevent the transmission of COVID-19.

A template is available to help you with your safety plan. 

Download the COVID-19 Event Safety Plan Template

Training modules are now also being provided for UBC employees - Vancouver Okanagan

Submit an outdoor event application
Access important event Forms and Policies

Contact Us

Contact the Film & Events Office at outdoor.events@ubc.ca.