Please read through the outdoor event application process before submitting your outdoor event application. There is a separate process for booking rooms and indoor spaces on campus. Please go to students.ubc.ca for more information.
We look forward to working with you on your outdoor event!
COVID-19 update: Please read the latest guidelines around event hosting, planning and filming on campus.
As public health restrictions related to gatherings and events are lifted through BC’s Restart Plan, planners are encouraged to review the Public Health Order on Gatherings and Events to understand the specific details.
Outdoor events: Effective July 1, 2021, outdoor organized gatherings can hold upto 5,000 people or 50% capacity, whichever is greater.
For example, if the venue can hold 6,000, then you can have 5,000. If the venue holds 12,000, you can have 6,000.
Operational and Safety Planning and Training
All on-campus outdoor events require a UBC Outdoor Event COVID-19 Safety Plan to ensure effective controls are in place to prevent the transmission of COVID-19.
A template is available to help you with your safety plan.
Contact the Film & Events Office at firstname.lastname@example.org.