The Film & Events Office is responsible for managing and approving any events happening on outdoor spaces at UBC.
Estimated Response Time
It may take up to 15 business days before we review your application.
UBC Film and Events Office is receiving a higher than usual amount of event requests. We appreciate your patience.
Applications must be submitted:
- a minimum of 15 business days in advance of event setup if the event has minimal impact to campus such as standard boothing.
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- a minimum of 45 business days in advance of event setup if alcohol is being served at the event.Â
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- a minimum of six (6) months in advance of event setup if the event has a high impact to campus . This includes including road closures, disruption to the academic core, use of multiple areas, etc. A traffic management plan for events involving road closures and traffic controls must be submitted a minimum of 30 business days prior to event setup.
Outdoor Event Fees
UBC student and departmental events will be charged a nominal fee for the short-term rental agreement.
Third party events for use of UBC outdoor space will be charged between $180 - $1,200 per day based on the impact to campus. All promotional event requests will be charged $1,000 per day. Students working for a third-party company will be charged third-party promotional rates for use of outdoor space.
Access important event Forms and Policies
Contact Us
Contact the Film & Events Office at outdoor.events@ubc.ca.