Outdoor Events

The Film & Events Office is responsible for managing and approving all outdoor event requests at UBC.
Campus events

Want to know how to book outdoor space at UBC? Need to submit an application to use our outdoor spaces?

Or do you need more information on events with alcohol? Holding a sustainable event? Serving food at your event? Holding a more accessible and inclusive event? – check out Forms and Policies for all this information and more.

Applications must be submitted

  • a minimum 15 business days in advance of event setup if the event has minimal impact to campus such as standard boothing.
  • a minimum of six (6) months in advance of event setup if the event has a high impact to campus . This includes including road closures, disruption to the academic core, use of multiple areas, etc. A traffic management plan for events involving road closures and traffic controls must be submitted a minimum of 30 business days prior to event setup.

If you can’t find what you are looking for – contact us!

Contact Us

Contact the Film & Events Office at outdoor.events@ubc.ca.