See below for a list of all the relevant forms and policies you'll need for booking an outdoor event.
Forms
- Outdoor Event Application (online form)
- Outdoor Signage and Street Decal Application (online form)
- Rose Garden Wedding Application (online form)
- Event Risk Management at UBC (weblink)
- Event Safety & Emergency Response Plan (pdf form)
- Temporary Food Services Application (online form)
- UBC Alcohol Permission Form (pdf form)
- Special Event Permit for events with alcohol (online form)
- VCH Event Coordinator Application (pdf form)
Policies
As the event organizer, you have a legal responsibility to follow all provincial and university rules regarding events on campus. You are also responsible for ensuring the safety of all those who attend the event, including but not limited to:
- Policy SC1 - Occupational and Research Health and Safety
- Policy SC2 - Smoking, Vaping, and Sale of Tobacco-Related Products on Campus
- Policy SC4 - Environmental Protection Compliance
- Policy SC9 - Serving and Consumption of Alcohol at University Facilities and Events
- Policy SC13 - Response to At-Risk Behaviour
- Policy UP8 - Posting of Notices, Poster and Signs
- Policy UP9 - Space Rental Policy