Drone Filming and Drone Use Request Form | UBC Campus & Community Planning

Form Submission Deadline

If this request is for UBC research purposes, please submit this form at least five business days prior to drone-use. For all other requests, submit this form at least ten business days prior to filming.

Prior to completing this form, please review the Drone Use Guidelines page.

Some key considerations:

If you are filming for commercial purposes, a storyboard and detailed outline indicating how UBC property/assets will be used must be provided separately.
Please ensure that you are not flying near student and/or private residential buildings.
A Certificate of Insurance of $5 million with UBC named as additional insured is required.
UBC is only responsible for approving filming requests for the academic campus. UBC is not able to approve requests for filming on streets and buildings outside the campus (i.e. West 16th Avenue and Marine Drive) or in the adjacent neighborhoods (i.e. Wesbrook). For those areas, please contact Transport Canada.

Purpose of drone filming or drone-use

UBC research

Commercial (outside of UBC)

Personal

Other

Organizer contact information

First and last name

Email address

Phone Number

Name of organization/department/unit

Production company name (if applicable)

Details

Provide a short description of the purpose of this request

I will be use a drone for:

A single day

Multiple days

For multiple days of filming, provide the details of the time and days below. If your request is for multiple days AND has multiple flight paths, you must submit a separate form for each flight path.

What is the start date and time of your event?

What is the end date and time of your event?

In case of poor weather on the proposed date listed above, please provide alternative dates/times below.

In case of poor weather on the proposed date listed above, please provide alternative dates/times below.
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Important: Requests must be submitted at least 10 business days prior to drone use unless your request is for UBC research purposes, in which case please ensure this form is completed at least five business days prior to filming.

Upload a map with details of the flight path. This incudes where the drone will launch and land and what area should be cleared for safety or operational purposes.

One file only.
64 MB limit.
Allowed types: PDF, JPG.

Upload your drone pilot certification

One file only.
64 MB limit.
Allowed types: PDF, JPG.

If you do not have a drone pilot certificate, please visit the Transport Canada website to learn how to obtain one.

Drone pilots must carry a valid drone pilot certificate at all times while operating their drone. A valid drone pilot certificate is a printed or electronic document issued by Transport Canada. No other form of certification will be accepted.

Upload your Certificate of Insurance

One file only.
64 MB limit.
Allowed types: PDF, JPG.

Pending Certificate of Insurance

I will obtain a Certificate of Insurance If the drone filming is approved.

Size of drone

Less than 250g

More than 250g

Drone registration number

All drones over 250g in weight must be registered. This includes custom-built drones and drones built from a kit or off-the shelf.

To learn more about registering your drone, visit the Transport Canada website.

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