Student Filming Application

The Film & Events Office is responsible for managing and approving all student film requests at UBC.

Submission Successful

It may take up to 10 business days before we review your application.

UBC Film and Events office is receiving a higher than usual amount of event requests. We appreciate your patience.

As a registered film student at UBC or another bona fide film school, you are permitted to film on campus pursuant to the following guidelines. The normal campus location fee of $2,500 /shoot day will be waived for bona fide students filming for a class project. Building rental fees, parking, security and technical labour, as required, may still apply.

Application Procedure

Complete the Student Filming Application form below.

If there are any questions or to discuss the filming proposal, locations and location contacts, contact Arlene Chan at 604.822.6555 or Patty Gallivan at 604.827.5552.
A minimum 48 hours’ notice of cancellation must be provided. Failure to provide cancellation notice will result in a charge of $50.00 + applicable taxes. University procedures indicate that UBC will not sign any third party agreements, contracts, waivers, or release forms. If required, an authorization letter or permit will be provided.

 

School
Please attatch a complete script for approval. If a script is not available (e.g. for photo shoots) an in-depth synopsis/concept or storyboard must be provided.
One file only.
64 MB limit.
Allowed types: gif, jpg, jpeg, png, pdf, doc, docx, ppt, pptx, xls, xlsx.

Locations

Please enter location details below. Multiple locations can be added by pressing the (+) and (-) buttons.
Approved?

Building Interiors

Permission must be obtained from the users of the building(s) that you wish to film in. Determine your locations in advance (7 - 10 business days) in order to ensure availability. Dates and times must be specified. Note that some buildings may require a user rental fee.

Building Restrictions

Buildings for which permission is not granted by the University for any exterior or interior
filming are the:
  • Vancouver Hospital UBC Pavilions
  • Vancouver School of Theology
  • National Research Council of Canada
  • BC Research Inc.
  • TRIUMF
  • FP Innovations
  • Technical Enterprise Facilities (TEF)
  • any other buildings not managed by UBC.
You may contact these entities directly, but there must be no implied permission from the University that you have the right to film at those locations. Most of the above locations do not permit filming.

Also exempt from these guidelines are the University Endowment Lands east of Wesbrook Mall; and Pacific Spirit Regional Park. These areas are controlled by separate entities.
Will filming occur on exterior roadways where vehicular traffic may be present?
Permission must be obtained for the use of filming on exterior roadways where there is vehicular traffic. If permission is granted, you will be required to hire a UBC Flagger for the duration of the shoot (four hour minimum at $60/hour/person). The number of Flaggers will be determined by the roads being impeded. Only Flaggers are permitted to stop and/or regulate traffic.
Vehicular and pedestrian traffic will not be impeded or blocked at any time.
Will stunts or special effects be used during filming?
No stunts or special effects will be used during filming.
Please describe the stunts/special effects in the "Additional Details" section below.

Stunts and/or special effects may be denied while filming on the UBC campus depending on risk to the University.
  • The instructor must be on site when conducting stunts and/or special effects.
  • In some instances, professional stunt coordinators and/or special effects coordinators may be required to also be on set.
Will any professionals be used for stunts or special effects?
Name of Person Name of Company Phone Number Weight
Please indicate additional details on equipment, location requirements, stunts, special effects, access to buildings/rooms etc.